Privacy
Plain language, because the point of this service is that you can trust it with a financial document. Last updated 9 September 2026.
Who is responsible
Feeproof is run by Juha Äikäs in Finland. He is the data controller for anything you send through this site or by email. Contact: juha@feeproof.co.uk.
What we collect
When you send a statement we receive what you type into the form: business name, email address, card sales and fee figures, your provider, and any message. If you attach a statement, we receive that file. A statement shows sales totals and fees. It does not contain card numbers. Our hosting provider also keeps standard server logs with IP addresses for a short time, for security.
Why we use it
To do the check you asked for and to send you the result. That is the only reason we collect it. The legal basis is that you asked us to, which the GDPR calls steps taken at your request before a contract. If you go ahead with a renegotiation or a switch, we use the same information to do that work.
How long we keep it
The statement itself is deleted once your audit is delivered, and at the latest 30 days after you sent it, unless you ask us to go ahead with the change. Your name, email and the audit result are kept while the matter is open and deleted within 12 months of our last contact. You can ask for earlier deletion at any time.
Who else sees it
Nobody outside Feeproof. We do not sell, share or pass on your details to card providers or anyone else. Two service providers process data on our behalf: Netlify hosts the site and stores form submissions, and Namecheap hosts our email. Both are bound by data processing terms that include the safeguards the EU requires for transfers outside the EEA.
What we do not do
No cookies. No analytics. No tracking pixels. No profiling. The fonts are served from our own domain, so opening this page sends nothing to Google or anyone else. Your email address is never added to a marketing list.
Security
The site and email use encrypted connections. Access to submissions and the mailbox is limited to Juha and protected with two-factor authentication. Statements are not stored on shared devices.
Your rights
You can ask what we hold about you, have it corrected or deleted, restrict how we use it, or object. Email juha@feeproof.co.uk and we will answer within a month, usually much sooner. If you are unhappy with how we handled it, you can complain to the Data Protection Ombudsman in Finland (tietosuoja.fi) or, in the UK, to the ICO (ico.org.uk).